Rules and regulations
How to use tests from the Diagnostic Techniques Lab: [a guide]
The University of Warsaw (UW) Faculty of Psychology offers daytime (without a tuition fee), evening, and English (with a tuition fee) 5-year masters (magister) programs. The program of study is identical for the three types of studies and is separated into two levels: basic (Years 1-3) and advanced (Years 4 and 5). The program includes courses that are required for all students (obligatory) as well as courses that are selected by each student in accordance with her/his interests (electives). Courses generally last one semester, not exceeding 30 class-hours. Exceptions to this rule are masters seminars, supervised research, foreign language courses, and some practical courses in applied psychology.
Courses in the Faculty of Psychology are assigned credits in accordance with the European Credit Transfer System (ECTS) as proposed by the European Union. According to this system, credits represent a universal measure of workload that is required for all students completing a degree. The basic principle behind this system is that one academic year of full-time courses at a given institution is equivalent to 60 credits. Each institution is guided by this principle when assigning credits to particular courses. At the Warsaw University Faculty of Psychology, credits are assigned to obligatory courses by the Faculty Council, and credits are assigned to electives by the instructor/WISP Program Board depending on evaluation method and workload.
A minimum of 300 credits must be earned during the 5-year course of study. There is no theoretical limit to the number of courses a student may take. Limits on participation in a particular course may depend on logistical (space, technical) constraints or instructor's preferences.
1.1. Obligatory lectures and practical classes
Students in their first three years of study are required to attend lectures and practical classes. Each of these courses is assigned to a particular year of study, though students may apply to attend a course offered to students of older years.
Students select their own elective courses. Students should take enough electives so at the end of each year they have accumulated at least 60 ECTS credits (from all types of courses combined). Electives are not tied to any particular year of study unless the instructor or the WISP Program Board introduces a seniority requirement. Students can therefore choose from among all of the elective courses offered by the Faculty. Students starting studies between 2012/13 and 2015/16 academic year must accumulate at least 4 ECTS points from courses from each of the eight elective categories ("elective baskets"):
- 1. Clinical Psychology
- 2. Cognitive Psychology
- 3. Biological Bases of Behaviour
- 4. Psychology of Personality, Emotions, Motivation and Individual Differences
- 5. Developmental and Educational Psychology
- 6. Social Psychology
- 7. Methodology, Statistics and Psychometrics
- 8. Interdisciplinary courses
Students starting studies in 2016/17 and later have only one general academic elective basket to fulfill, but they need to acquire 35 ECTS from courses belonging to this basket during 5 years of studies.
Registration for electives may depend on number of students accepted, prior participation in other courses, or other criteria. If a student does not pass an elective course, s/he can, but does not have to, repeat it when it is next offered. If a student was registered for a course but does not attend, the course is considered abandoned by the student, but this still counts as fail. Among elective courses, students must acquire 21 ECTS (an average of about 4 per year) from courses offered in other faculties of University of Warsaw or other institutions (so-called OGUNs) if they started studies between 2012/13 and 2015/16. Those who started studies in 2016/17 or later must aquire 12 ECTS grom OGUN courses during 5 years of studies.
1.3. Supervised research
Students complete a year of empirical supervised research during their Year 3. Supervised research is passed on the basis of year-long projects. These year-long projects are completed under the supervision of an academic advisor (tutor). Each student is responsible for finding him- or herself a tutor for each of these projects. The tutor advises and aids the student in preparing a schedule of work as well as in all other aspects of studying. Supervised research is passed on a yearly cycle, after the project is written, but students are required to get their tutor's signature during the winter exam session to confirm participation in the course.
Year-long research projects are evaluated by the student's tutor and by an independent reviewer. The final grade is an average of these two evaluations. The project must be completed in time for review and grading by the end of the summer exam session. If the project is not completed, the student does not receive a passing grade for supervised research. Not passing supervised research is considered not passing an obligatory course. The student can in such a case request conditional registration for the next academic year and the possibility of repeating the course then.
1.4. Specializations and applied courses
In their fourth and fifth years, students must attend applied specialization courses. They may choose from among the following specializations:
- Business Psychology
- Neuropsychology and Neuroscience
- Experimental Social Psychology
At least 48 ECTS credits must be obtained from specialization courses in order to complete the program.
After Year 3, students could complete a 100-hour traineeship in an institution of their choice. If a student decides o complete this traineeship, they acquire 4 ECTS for that.
1.6. Masters seminars
In the fourth and fifth year of study, students are required to participate in a masters seminar. This two-year seminar culminates in the masters defense. The defense of the masters thesis is the final condition for completing studies and receiving the masters degree. Each student is required to find him/herself an advisor (from among those who lead masters seminars). The student's advisor has a counseling role in all aspects of preparation of the masters thesis. A final grade is awarded for the seminar at the conclusion of two years, but the student must get his/her advisor's signature (pass without a grade) at the end of the 7th, 8th, and 9th semesters as evidence of participation in the seminar.
1.7. Other requirements
Till the end of the 5th semester students are required to complete:
- 4 semesters of PE classes.
Till the end of Year 3 students are required to complete:
- a language exam on at least B2 level (if they started studies in 2014/15 or earlier) or at least B1 level, but it cannot be English (if they started studies in 2015/16 or later),
- 2 semesters of a foreign language course (if they started studies in 2015/16 or later).
Till the end of studies students are required to complete:
- at least 21 ECTS credits from courses from so-called OGUN courses that are not psychology courses if they started studies in 2015/16 and earlier or 12 ECTS if they started studies 2016/17 and later (at least 5 ECTS out of required 21 or 12 need to come from OGUNs beloging to the group of courses in humanities or social sciences),
- students who started studies in 2014/15 or earlier are requested to complete an exam/course in a foreign language or a course taught in a foreign language on the level higher than B2,
- at least 24 ECTS from electives during the 4th and 5th year (for students who started studies between 2012/13 and 2015/16). This requirement does not concern those who started in 2016//17 or later.
2. RULES CONCERNING PASSING SEMESTERS AND YEARS
The Faculty monitors student progress on a semester-by-semester basis. The general rules of passing semesters, years, and particular subjects are given in the Regulations of Studies at University of Warsaw. The organization of the academic year (including dates of final and make-up exam sessions) is determined by the decree of the University of Warsaw Rector and published before the beginning of each academic year.
In order to pass a year of studies at the Faculty of Psychology at UW, each student must pass all courses designated as obligatory for that year and enough elective courses to accrue 60 ECTS credits in total. The student can of course collect more than 60 ECTS credits in a year; credits in excess of 60 could be counted towards future years requirements. With the approval of the Dean and the course instructor, the student can also attend courses foreseen for students in older years.
For a student who has not succeeded in passing the year, the Dean has three options:
- allow the student to repeat the year,
- conditionally register the student for the next academic year,
- expel the student from the list of students.
Conditional registration requires the student to pass the failed obligatory courses, or to collect the missing elective credits, within the next academic year. Conditional registration is not available to students of the Faculty who failed more than two obligations (eg. two obligatory courses) or who did not accrue at least 49 credits (whichever condition benefits the student is used). Failing an obligatory course that was under conditional registration results in expulsion from the list of students, or, in extraordinary cases, re-registering the student for the same year of study.
2.1 Passing and grading courses
With few exceptions, approved by the Faculty Council, all courses are passed for a grade. The following grading scale is used:
|Better than good||4.5|
The grade from each course, both those ending in an exam and those not ending in an exam, should be entered into the electronic system (USOS) at the end of the exam session (or a week after the end of the make-up exam session at the latest).
If a student receives a failing grade on an exam (this concerns only obligatory courses that are lectures), the student is allowed one make-up exam in each subject. The make-up exam should occur before the end of the make-up exam session. At the end of the make-up exam session, the examiner enters the grades into the internet protocol, and those grades are final.
Information about commission exams: within seven days from the date when classes were terminated or credit results announced, in case of objections as to the form of the credit award or impartiality in the grade award, the student shall be entitled to appeal to the Dean, who may resolve that the student’s result be verified by a board. Within seven days of the date of an examination, in case of objections as to its form or conduct, the student shall have the right to apply to the Dean for an exam before a board. In case of objections to the impartiality of exam grading, the right to apply for an exam before a board shall be exercisable within seven days of the date on which the exam results were announced. The Dean shall decide whether an exam before a board is to be held.
In case of absence in the first or second exam session due to a serious medical condition or other reasons that are justified by the Dean, the student has the right to make up one or two exam dates (if both absences are justified). A request for a justified absence must be submitted to the Dean's Office on the day of the exam at the latest. In case of illness, this request can be made by telephone, and a doctor's note must be submitted within seven days.
In the case of unjustified absence at a scheduled exam, the student loses the right to one exam session without receiving a grade. If the student is absent without justification at two scheduled exam or evaluation sessions, the course cannot be passed in that academic year.
3. ERASMUS EXCHANGE PROGRAM
Erasmus is a European student-exchange program. Students going abroad as part of Erasmus do not have to take a year of leave from their home university, and courses taken at the host university are counted toward the degree as equivalent to courses taken at the student's home university. All students of the Faculty of Psychology (as well as MISH and MISMaP students) can participate in this program if they are in their 2nd, 3rd, or 4th year and go through a qualification process. Applications are accepted in January.
- A written statement from the tutor/thesis supervisor, of how advanced the student is in his/her empirical or master thesis (a proper form to be downloaded from the Moodle platform)
- An application for Erasmus (to be downloaded from the Moodle platform)
- Knowledge of a foreign language:
- Grade gained at the university exam
- Type of passed exam
- Learning duration of the language
- Student's subjective feeling of the grasp of the language
- GPA after the 2nd, 3rd or 4th year of study (depending on which year the candidate currently is); it cannot be lower than 4.0
- Grades from obligatory courses
- Candidate's "educational past" (candidates who take part in the qualification process should have completed all the earlier semesters without conditional passes)
- Number of points gained during the qualification interview, which will concern the candidate's studies and the planned departure (the number of points is the average of points awarded by each member of the committee).
The qualification interview takes place during the winter exam session. The qualification procedures should end by March 15th. After this date, students can start to take care of the formalities connected to their departure (information about what documents are needed, can be found on the websites of the destined university).
Students who are involved in finding new foreign exchange partners for our Faculty have absolute priority in qualifying for study abroad as soon as the exchange agreement with the new institution is active. To find out more about this possibility, please contact the Erasmus Coordinator.
4. RULES ABOUT PASSING COURSES AND CREDIT ACCOUNTING AT THE UW FACULTY OF PSYCHOLOGY
§ 1 Deadlines for passing courses
- Students have the right to two exams for all obligatory lectures. The first exam takes place during the regular exam session, and the second takes place during the make-up exam session for a given semester. The examiner can set an additional date for a make-up exam before the make-up exam session. This does not free the instructor from conducting an exam during the make-up exam session. Students can then choose one of the two make-up exam dates. In case of visiting instructor, exams sometimes take place earlier (before exam sessions).
- Course requirements for obligatory practical classes and electives are determined by the instructor. Instructors must inform students of course requirements and evaluation methods by the first day of the class in the semester. Instructors may not change these requirements during the semester.
- All evaluations and exams must be completed by the end of the make-up session for a given semester. Instructors cannot set a date later than this for evaluating students. All evaluations for practical classes and electives must be completed by the end of the normal (not make-up) exam session.
- If a student has not completed course requirements or passed the exam by the end of the appropriate exam session, the instructor can agree to evaluate the student during an extended exam session, as long as this session does not extend more than four weeks from the last day of the make-up session. Setting an extended exam session occurs only in extreme circumstances and requires the permission of the Vice-Dean of Student Affairs.
- It is not possible to make up a course for which attendance was obligatory and a student did not participate in the course. The attendance requirement should be stated in the syllabus and announced to students on the first meeting.
§ 2 Passing supervised research projects and masters seminars
- Supervised research is passed without a grade in the winter semester, as long as the student has completed work appropriate to the progress standards of writing a year-long research project. In the summer semester, supervised research is graded. Deadlines for passing supervised research are the same as for other courses.
- Masters seminars are passed without a grade for three consecutive semesters, as long as the student has completed work appropriate to the progress standards of writing a masters paper. The fourth and last semester of the masters seminar is graded. Deadlines for passing masters seminars are the same as for other courses, except for the last semester, which can be, according to the Statute of Studies at UW, extended by three months with the permission of the student's advisor and the Vice-Dean of Student Affairs.
§ 3 Filling out protocols and entering grades
- Instructors are obliged to enter grades into the internet protocol in a timely manner. These dates must fall before the end of exam sessions.
- Internet protocols containing entered grades will be closed a week after exam sessions. Changes or new entries cannot be made after this time.
§ 4 Credit accounting
- Each student who has an index book (index books are not obligatory) must turn it in by seven days after the end of the make-up exam session for a given semester at the latest. The index book should be turned in to the office with instructors' signatures for all classes for which the student was registered. The index book and examination card (printed by the office) should contain the following information about all courses for which the student was registered, regardless of whether the instructor has signed and/or entered a grade for a particular course: name of instructor, course title.
- A student who does not pass a course but has the instructor's agreement to complete the course requirements later should turn in a request for an extended exam session to the Vice-Dean of Student Affairs. This request should include the written approval of the course instructor. This extension can last at most four weeks from the end of the exam session. After the allotted time, a student who has still not passed the course can apply for conditional registration.
- A student who has an index book should turn it in along with the documents described above (list of courses and extension request).
- A student who does not turn in his/her index book (in case they have one) within the time allowed in ¤ 4 pt 1 will be expelled from the list of students.
5. RULES CONCERNING MA THESIS
Files to download and hints you will find in the Yearly paper and MA thesis section of this website.
The definition of degree program completion ("absolutorium") from 2015/16, after adopting updated Rules of Studying (link on the top o this page) - fulfilment of the requirements envisaged in a study plan, with the exception of the last cycle of the degree seminar, which is uncompleted due to the failure to submit a degree thesis and pass the final degree examination
6. RESIGNATION FROM STUDIES
If a student would like to discontinue their studies at WISP, he/she is required to write a request to the Vice-Dean for Student Affairs asking for crossing them out from the list of students (first through USOSweb and then the same thing printed from USOSweb and signed with a handwritten signature). The request needs to be delivered to the office in the paper form either personally or by post. A request written only in USOSweb is not enough in this case. You will find an instruction on how to write a request in USOSweb on Moodle.
At the same time, the student needs to fix a clearance form (“obiegówka”). With this form, the student needs to visit several offices at UW, both at the Faculty and outside, which will confirm that this student has returned all resources (eg. books from library) or paid all due payments. Please print the obiegówka form, put your name and index number there. Visit all the places listed on the form and ask for signatures. Once you have all the signatures, please deliver the obiegówka to the WISP office. Hint: before you go to BUW, visit the Faculty library first.
When you deliver the obiegówka, you will be asked to return your student ID card.